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Public Query turns your form submissions or Excel data into a shareable lookup page. Visitors enter their ID, email, or any field you choose — and see only the one record that matches. No account needed, no browsing other people’s data. Public Query overview

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What You Can Do with Public Query

ScenarioSearch byResult shows
Competition resultsParticipant IDRanking, total score, judge feedback
Exam scoresStudent ID + EmailScore, GPA, program details
Registration statusRegistration IDStatus, event details, next steps
Application resultsApplication ID or EmailStatus, reviewer notes

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How to Create a Public Query Page

1

Choose a data source

Select a data source for your Public Query page:
SourceBest For
Select FormQuery data collected through a FormHug form
Import ExcelQuery data you already have in a spreadsheet
Create Public Query — choose a data source
2

Import your data (Excel only)

If you selected Select Form in the previous step, skip this step — FormHug maps the fields automatically and takes you straight to Step 3.
Upload your Excel file, preview the data, then assign a data type to each column (Name, Short Text, Number, etc.) and click Import Data.Excel import — set column typesExcel file requirements:
  • Format: .xls or .xlsx
  • No merged cells
  • File size: 5 MB or less
  • Rows: 6,000 or fewer
  • Columns: 100 or fewer
3

Set search conditions

Choose which fields visitors must enter to look up their record — for example, Participant ID alone, or ID + Phone for added security.Public Query search page
Use fields that are unique to each person — like a registration ID or phone number — so only the right person can access their record.
4

Configure results display

Choose which fields to show in the result. Each field has three display options:Results display settings
SettingDescription
Field HighlightPin a key field (e.g. Ranking, Score) to display prominently at the top of the result, with large colored text
Privacy ProtectionPartially mask the field value — for example, a name displays as Emm*****son
Allow users to edit this fieldLet the visitor update this field directly from the result page
Fields not included in the result are never exposed to visitors.
5

Share your query page

Your Public Query page gets a dedicated shareable URL (e.g. formhug.ai/os/EOGiNy). Copy the link from the top bar and distribute it — anyone with the link can open it and search, no account required.

Try a live example

Open a real Public Query page — enter participant ID P001 to see a sample result

Public Query Guide

Step-by-step: build and publish a public query

Form Data & Submissions

Manage and export form submission data