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Collaborators let you invite others to work on your form. Each collaborator gets a role that controls what they can view and edit — without sharing your account credentials. FormHug collaborators list showing the form creator

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Roles & Permissions

RoleWhat they can do
Form AdminFull control: edit form, change settings, manage data
Data MaintainerView and edit submissions, export data
Data ViewerView-only access to submissions

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Permission Details

ActionAdminMaintainerViewer
Edit form✓✗✗
Change settings✓✗✗
View submissions✓✓✓
Edit submissions✓✓✗
Delete submissions✓✓✗
Export data✓✓✗

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Adding Collaborators

1

Open Collaborators

Go to your form → Settings → Collaborators.
2

Click Add Collaborator

Click the Add Collaborator button.
3

Enable Invite via Link

Toggle Invite via link to generate a shareable invite link.
4

Set a Role

Select the role the collaborator will have: Form Admin, Data Maintainer, or Data Viewer.
5

Copy and Share the Link

Copy the generated link and send it to your collaborator.
Add Collaborator modal with invite link toggle and role selector

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Managing Collaborators

View all current collaborators on the Collaborators settings page. You can change a collaborator’s role or remove them at any time.

Team Collaboration

Learn more about team features